Shopify POS

Logistified adds a tile to Shopify POS so the people standing next to the stock can do the inventory work there, on the till or on a phone — without a Shopify admin account and without walking back to a desk. It’s available on every plan.

Shopify POS is not Cloud Platform: Cloud Platform is a separate browser surface you share with a warehouse tablet by link, while this lives inside the Shopify POS app your retail staff already use.

The Logistified tile

On the POS home screen, the smart grid carries a Logistified tile reading “Receive and count inventory”. Tapping it opens the hub, which lists the Workflows:

Workflow	What it’s for
Receive transfers	Count incoming transfer orders at this location.
Receive purchase orders	Count supplier deliveries against their purchase order.
Stock takes	Count what is on hand at this location.
Label checking	Scan printed labels against their expected item. Marked Coming soon — the row is there but not yet tappable.

Each workflow opens a list of the open documents you can work on, with a Refresh button above it — a transfer sent while you were standing on the screen only appears once you re-fetch.

Everything happens at the device’s location

Every list and every count is scoped to the location the POS device is currently signed in to. You never pick a location in Logistified on POS; the till’s location is the location. That means:

Receive transfers shows only transfers headed to this location.
Receive purchase orders shows only orders being delivered to this location.
Stock takes shows only takes running at this location, and a new take you start is created there.

If someone switches the device’s location while a document is open, the screen stops and says so (“This device switched to a different location. Go back and reopen.”) rather than counting stock into the wrong place.

Receive transfers

Open transfers headed to this location are listed with where they came from, their status, how much has already been received, and a badge reading how many units are still outstanding (or Complete). Open one and count what actually arrived per line — with the stepper, the keypad, or the scanner. Each row shows what’s already been received and what was expected, and an All button fills in everything still outstanding. The button at the bottom counts up with you (Receive 42 units).

A transfer can’t be over-received on POS: a line accepts at most what’s still outstanding. The result is an ordinary partial or full receipt, with the same statuses, the same inventory effects, and the same audit trail as receiving in the admin.

Receive purchase orders

Supplier deliveries work the same way, listed with the expected delivery date, the product count, the order status, and a received / expected badge. Each line shows what’s already been received and what was ordered, plus an All button that fills in everything still outstanding, and the bottom button reads Receive 42 units as you count.

Over-receiving is allowed, but never silently. If your counts exceed what the order expects, tapping Receive raises a confirmation first — “You are receiving more than expected for N items — continue?” — listing each affected line as received of expected. Choose Receive anyway to go ahead, or Review quantities to go back and fix the counts.

Stock takes

Open takes at this location are listed with their reason, when they were created, and how many of their items are counted. New stock take starts one on the spot: pick a reason from your shop’s saved list, or choose Count without a reason and set one later in the admin.

Counting on POS is blind. Each line shows the product, an Uncounted badge or the count you’ve already saved, and a quantity field — and nothing else. There’s no expected quantity, no unit cost, and no variance, so the count you write down is what you see on the shelf, not a number nudged toward what the system expected. The footer keeps a running “N of M counted” and an “N items changed” tally, and Save counts commits them.

Scanning an item that isn’t on the take yet adds it automatically — start from an empty take, walk the shelf, and the take builds itself as you scan. On an empty take the screen says as much: “Scan an item to add it. Only what you count ends up on this stock take.”

If a manager completes the take in the admin while you’re still counting, the device says so plainly — “A manager completed this stock take. Your unsaved counts were not saved.” — and offers the only sensible way out, back to the list. Nothing you typed is quietly written into a closed document.

Scanning and counting

Quantity fields are steppers. Tap − / + for one at a time, or tap the number to bring up the numeric keypad and type the whole figure — faster than 24 taps for a box of 24.
Barcode scanners just work. An external or built-in POS scanner needs no setup: point it at a barcode and the matching line counts up by one. Two scans of two identical units both count.
The camera is a scanner too. Where the device offers a camera, the scan panel has a toggle to open it — this is the camera scanning the admin app doesn’t have.
Each screen echoes the scan. A “Last scan” line names the item you just scanned, or warns you that nothing matched, so you don’t have to look up from the shelf.
Long documents get a filter. Past a handful of lines, a search box appears above the list. The “Items (n)” heading keeps showing the whole document’s count, so filtering never looks like lines went missing.

What POS deliberately can’t do

POS is a counting surface, not a management one. The following stay in the Logistified admin:

Applying a stock take to Shopify. Counting on POS never writes on-hand to Shopify — a manager reviews the discrepancies and runs Apply to Shopify in the admin.
Cost, value change and variance on a stock take. Blind counting, by design.
Rejections and cancellations when receiving a purchase order. POS records what arrived; the rest is an admin workflow.
Creating documents other than stock takes. Transfers and purchase orders have to exist already.
Anything on a document delivered to or held at a supplier (see the note above).

Who can use it

Anyone who can sign into your Shopify POS. Staff don’t need access to the Shopify admin, or a Logistified login of their own — the POS session is the credential. The documents they can see and touch are limited to the device’s location, which keeps a shop-floor device scoped to the shop floor.