Supplier-held stock

Stock you already bought (or shipped out on a transfer order) can end up parked at a supplier instead of on your shelf — waiting for a release, a consolidated shipment, or a repack. Until it’s counted somewhere, the forecast has no way to know it exists, and can end up suggesting you buy it again. Supplier-held stock closes that gap: the quantities always show on the Forecast page, and — if you turn the setting on — they count in the reorder math too.

On this page

• Two separate pieces: columns and math
• The Stock at Supplier columns
• Turning on the reorder math
• Where it shows up once it’s counted
• Release lead time
• Interactions and edge cases
• See also

Two separate pieces: columns and math

Supplier-held stock ships as two independent pieces:

• The columns always display. Stock at Supplier and its Available/Reserved breakdown are visible (once added to your view) whether or not you’ve turned anything on.
• The reorder math is opt-in per view, and defaults to Off — every view you already have keeps behaving exactly as it did before this existed. Turn it on deliberately once you’re ready to let it influence reorder suggestions.

The Stock at Supplier columns

Three columns, grouped under Inventory & Stock in the Columns picker, hidden by default:

Column	What it shows
Stock at Supplier	Your own stock physically held at suppliers — the total across every active position.
Stock at Supplier (Available)	The part of that stock not reserved by an open release.
Stock at Supplier (Reserved)	The part of that stock reserved by an open release.

A cell showing 0 is plain text with no hover card — most variants have nothing held, so nothing loads for them. A cell above 0 opens a hover card on mouseover with a per-supplier breakdown: quantity held, available vs. reserved, and — when known — the purchase order or transfer order the stock originally shipped on. Click a supplier’s name or a source document number to jump straight there.

Note

These columns ignore your location filter. A held position isn’t sitting at any of your locations, so narrowing the Forecast page to one location doesn’t change the numbers.

Turning on the reorder math

Open Forecast Settings (the toolbar popover) or the view editor’s Reorder tab and find Include supplier-held stock. Three states:

• Off (default) — held stock is ignored by reorder math entirely. This is how every view behaved before this setting existed, and it’s still the default for every new view.
• Available now — held stock is counted as if it were already reachable, starting today.
• After release lead time — held stock is counted as arriving on a future date, based on the supplier’s release lead time.

Turning this on affects the same downstream numbers as any other incoming quantity: reorder pointReorder pointThe inventory level at which you should reorder. Calculated as the demand you expect during your lead time plus a safety stock cushion. When on-hand drops to this level, it's time to send a PO. Read more → crossing, days of stock with all incomingDays of stock with all incomingSame as Days of stock, but adds every open purchase order and transfer order into the inventory bucket first. Tells you "how long until I run out, even with everything that's already on the way." Read more → , the order-up-to horizon, and the Incoming column and its hover card.

Where it shows up once it’s counted

With the setting on, each held position appears as its own row wherever incoming quantities are listed:

• The Incoming column’s hover card, and the Total Incoming Quantity it feeds into.
• The variant detail page’s incoming table.

These rows are labelled “At supplier” instead of a PO or TO number, and carry the status At supplier. Clicking the row takes you to that supplier’s My stock at supplier sub-view (see Supplier directory → Supplier detail page) rather than a purchase order or transfer order, because the stock isn’t tied to either.

Note

Supplier-held stock rows never count toward the overdue badge on incoming quantities. Held stock isn’t “awaiting receipt” in the same sense as an open PO or TO, and its date is an estimate of when it’ll be released — not a delivery promise — so it’s excluded from that check.

Release lead time

After release lead time needs to know how long it takes stock to travel from the supplier to a warehouse once it’s released. Set this on the supplier: Suppliers → Create/Edit supplier → Supplier-Held Stock → Release lead time (days).

Leave it blank and Logistified falls back through the item’s own transit and lead-time settings, then the supplier’s default lead time, before finally using the shop-wide default. A release lead time of exactly 0 days is treated as a real answer (immediate arrival), not as “unset.”

Tip

Release lead time is its own field — separate from the ordering lead time on a supplier–variant link (see Lead times & MOQ). Changing it never triggers the “apply to all items” prompt you see for ordering defaults, because it isn’t one.

Interactions and edge cases

• Requires “Include incoming quantity.” If that setting is off, the view plans warehouse-only stock and supplier-held stock can’t contribute either — the control is disabled with an explanation until you turn incoming quantity back on.
• Location filters don’t affect the totals. Held positions carry no location, so filtering the Forecast page to specific locations doesn’t narrow or hide them.
• Existing views are unaffected. A view saved before this setting existed has it at Off, byte-for-byte the same reorder math as before.

See also

• Forecast view table — the Stock at Supplier columns among every other column.
• Reorder suggestions — how incoming quantities (supplier-held stock included) feed reorder point and quantity.
• Suppliers → Lead times & MOQ — the per-supplier-variant lead time this feature’s release lead time is separate from.
• Suppliers → Supplier directory — the “My stock at supplier” sub-view held-stock rows link to.

Last updated: 2 September 2026