Additional costs & discounts

A purchase order rarely consists of line items alone — freight surcharges, handling fees, early-payment discounts, and one-off rebates all change what you actually owe. Logistified lets you record any number of these entries per PO, each with its own reason, either as a fixed amount or as a percentage of the order’s item subtotal.

Adding a cost or discount

On the PO detail page, the Order Information card’s financial breakdown lists each entry with its reason and amount. Click Manage costs & discounts (or Add cost / discount when the order has none yet) to open the editor. For each entry you set:

Type — Fixed amount or Percentage.
Value — positive values add costs, negative values apply discounts. A -10 fixed entry or a -2.5 percentage entry reduces the order total.
Reason — free text such as “Freight surcharge” or “Early payment discount”. The reason appears next to the amount in the financial breakdown.

You can add, edit, and remove entries at any time from the same dialog. Every change immediately updates the order’s totals.

The PO edit dialog shows the combined total as a read-only field with its own Manage button. Clicking it saves any unsaved changes in the edit dialog first, then opens the cost editor.

Fixed amount vs. percentage

Fixed amount — a signed amount in the order’s currency. Use it for flat fees and negotiated rebates.
Percentage — a signed percentage of the order’s item subtotal (line items only, before shipping and tax). While you type, the dialog previews the resulting amount against the current subtotal. When you save, that amount is stored with the entry.

Keeping percentage entries up to date

A percentage entry is calculated when you save it. If the order’s items change afterwards — quantities confirmed at different numbers, lines added or removed — the stored amount no longer matches the percentage. Logistified flags such entries with an outdated badge in the financial breakdown; hover it to see what the current value would be, and click it to jump into the editor. Inside the editor, the refresh action (or simply re-saving the entry) recalculates it against the current subtotal.

Where the total shows up

The sum of all entries feeds the same places the single additional-cost value always did:

The Grand Total on the PO detail page and in the financial breakdown.
The PO PDF totals (when “Show additional costs / discounts” is enabled in PDF preferences).
Exports — the purchase-order-level export includes the combined additional cost / discount column.
Supplier credit limits — credits can be applied up to the order total including these entries.
Accounting — a connected accounting system receives one summary line for the combined additional costs or discounts on the bill; changes here update the bill automatically. See Accounting sync.